On award of the event contract, Mearns & Gill went straight to work on researching potential attendees and sponsors to promote the dinner to a wide, but relevant audience.
As a not-for-profit organisation, the branch takes all surplus income from the event and reinvests this back into various initiatives and training, including the monthly technical meetings. Therefore, it was vital that the event not only break even, but also provide a healthy income which could be reinvested.
Mearns & Gill worked collaboratively with the branch to target potential table bookers as well as handling all queries and invoicing. It was vital to the role that Mearns & Gill kept a close eye on all elements of the budget to ensuring that the dinner achieved what it set out to do.
Beyond promotion and handling bookings, Mearns & Gill liaised directly with all attendees to ensure any queries were answered in a timely manner, as well as liaising with the venue and suppliers to ensure the event ran smoothly.
Mearns & Gill also handled all print and motion graphics, as well as being onsite on the night itself to co-ordinate the event.
Held each month for members and selected students, the branch's technical meetings cover a wide range of topics and provide continuing professional development for those who attend.
Mearns & Gill supports the branch with these events by liaising with the speaker, delegates and venue, arranging the necessary print as well as providing onsite event management.
I have received numerous complimentary feedback conversations from all internal and external stakeholders. The attention to detail and thoughtful ‘finishing touches’ ensure our out-going Chairman and Chairman elect are able to host their guests in a very relaxed and comfortable environment. "Working with your team has been nothing but a pleasure. Mearns & Gill has made my job so less stressful, and has enabled me to focus on managing my internal partners and external stakeholders. Meeting notes and regular communication have been excellent, and again, has only made my job easier. A huge thanks to your team for all of the hard work.Laurie Mackay - Chairman, Aberdeen, Highlands & Islands Branch, Energy Institute